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224 articles found

• Auto-forwarding from Google Apps

  We use Google Apps for just about everything here at Help Scout, so if you're on the fence about using it for your business, we give it 16 thumbs up. Forwarding email from Google Apps or Gmail is quit

• Custom SMTP settings

  For Connection issues with Exchange 2013 or 2016 Since upgrading to PHP 5.6, Help Scout no longer allows self signed certificates. When Exchange is first installed, a self-signed called "Microsof

• Send messages using Google oAuth

  When you create a mailbox, you have the option to either use our servers (by default) or specify custom outgoing settings. This article talks about using custom outgoing settings with Gmail using Goog

• Forward email aliases to one mailbox

  A mailbox alias is any email address that automatically forwards messages to your main mailbox address. If you've got a bunch of addresses that auto-forward, it would be a superb idea to add them to t

• Auto-forwarding from a Google Apps Group

  Creating a brand new Google Group is a quick way to get up and running with Help Scout. You'll need administrator permissions within your Google Apps account to create a group. The only downside here

• How to find headers in Google Groups

  If you're using a Google Apps Group (Apps for Work or Business) to catch and forward messages to your Help Scout mailbox, it may be necessary to troubleshoot message delivery issues from time to time.

• Google Apps Integration

  Installing the Help Scout app from the Google Apps Marketplace allows you to connect your Google Apps account to Help Scout. You can securely log in to Help Scout automatically with your Google accoun

• How mailboxes work in Help Scout

  A mailbox in Help Scout is like any other inbox: it holds email. Your support team will work together out of a mailbox to answer all of your incoming support requests. Keep reading for a primer on mai

• Manually forward email to Help Scout

  Every now and then, you might get an email in your inbox that needs to be created as a conversation in Help Scout. Luckily, all you have to do is forward the email to your Help Scout mailbox, and we'l

• Send contact form submissions to a mailbox

  It's easy to keep track of contact form submissions by directing those entries right to your Help Scout mailbox. This article talks about sending contact form submissions to Help Scout. In this

• Working with the iOS app

  Help Scout's iPhone app puts powerful help desk software in your pocket so you can easily support customers while on the go. Keep your finger (literally) on the pulse of what's going on with your cust

• Getting your email into Help Scout

  Help Scout works by creating a forwarding rule with your email client or server to send all of your email into your Help Scout Mailbox. Each Mailbox has a unique identifier address, which looks someth

• Searching in Help Scout

  Searching in Help Scout is a great way to quickly locate conversations, customers, and other data within your account. This article talks about using the search feature. In this article

• 3 steps to organizing and optimizing your Help Scout account

  Now that you have your email flowing freely into your Help Scout Mailbox, the next three steps will keep everything running smoothly, both in the queue and behind the scenes. By the end of these three

• Edit and manage customer profiles

    Profiles in Help Scout are built automatically when a customer emails your support address for the first time. We'll also create a profile when you compose a new conversation on b

• Support History Security Options

  The Support History feature allows a customer to see all of their previous conversations in Beacon. This includes Beacon contact form messages, chat transcripts, as well as direct email history.

• Log in to Help Scout

  There are a few different ways to log into Help Scout. This article covers each of those different methods. In this article Help Scout Account Google Apps Single Sign-On

• Working with Beacon 1.0

  This article refers to Beacon 1.0 - our original Beacon. For help with Beacon 2.0 check out our Beacon collection! Beacon puts help at your customers' fingertips. With the embed code installed on y

• Help Scout's Email Template

  Help Scout is entirely email-based and invisible to the customer. As such, all replies sent to customers via Help Scout are wrapped neatly in a simple email template.  In this article 

• Salesforce

  In this article What it does Requirements Installation Removing the App What it does Keeps teams working in Help Scout and Salesforce in the loop about customer com

• Respond to email notifications

  Email notifications can be set up to help you stay in the loop whenever a conversation is updated. This article talks about enabling email notifications, and responding to them using special email-onl

• Working with Custom Fields

  Custom Fields can be used to categorize, prioritize or further diagnose conversations based on the support needs for your product or service. Fields can be required so that reporting data is always ac

• Use an SPF record to help with email delivery

  A Sender Policy Framework (SPF) record is a DNS record that identifies specific mail servers that are allowed to send email on behalf of your domain. This article will help you understand why these re

• Add analytics code to track visitors

  Web analytics show you a custom view of what's happening on your Docs site. It's helpful if you're wanting to track data such as page views, bounce rates, or the geographical location of your visitors

• Help Scout Hack Pack

  27 tips and tricks to bring next level skills to your Help Scout game We pride Help Scout on being intuitive and easy to learn, but there are a ton of useful tidbits hiding all over the app th

• Chatting with Customers

  Before You Begin Administrators: Double check that the Chat toggle is turned on for your Beacon. Make sure you’re available to chat by setting your User availability to Available. 

• Keeping track of aging conversations

  Keeping track of aging conversations help your team live up to your customer support #squadgoals, and help your customers feel like they can trust you to get things done. While we don’t have an off

• Learn about Help Scout Docs

  Docs is our knowledge base add-on that allows you to empower your customers to find answers to their frequently asked questions, or simply to find more information about your company. This article is

• Auto-forwarding from a Google Group

  Note: This tutorial is for public Google Groups created outside of a Google Apps domain. You'll be forwarding messages that are received at your unique group address (@googlegroups.com). 1

• Help Scout and HIPAA

  Help Scout maintains ongoing compliance with the U.S. Health Insurance Portability and Accountability Act (HIPAA) and is able to process, maintain and store protected health information for any entiti

• Merge duplicate customer profiles

  This article will help you understand why it's helpful to merge customer profiles, and how to complete the merge.  In this article Why merge profiles? How to merge a profile

• Working with variables

  Help Scout variables are placeholders for generated customer, User, mailbox, and conversation data. Variables are defined using specific text between curly brackets and % signs. Each type of variable

• Custom Fields templates and scenarios

  Custom fields is a powerful and useful tool to help you organize and prioritize conversations in your mailbox. Here are some examples that you're welcome to copy, change up, or simply admire. Conver

• Understanding reports in Help Scout

  Now that you're well on your way to providing your customers with an excellent support experience, it's time to grab a cup of coffee and take a peek at our handy Reports feature. Help Scout provides a

• Customer Sidebar Updates

  What's changed?  Visual Redesign We have dozens of third party integrations that display data in the customer sidebar. Over time, the styles we've used have become a little stale. We set out to

• Setup Guide: Following the Help Scout Model

  Help Scout is super flexible and can be set up to map to the process your team uses to tackle the support queue. While many customers designate ownership by assigning conversations to users or teams,

• Changes to Free Plan Accounts

  While Free Help Scout accounts may not have been too good to be true, they were unfortunately too good to last. In March of 2017, we stopped offering the Free plan to new Help Scout customers, and hav

• Changing the customer on a conversation

  It doesn't happen often, but you might need to change customers on a conversation, allowing you to direct your replies to someone other than the original sender. This article is all about how to chang

• An Admin's Guide to Help Scout

  Congratulations on becoming a new Help Scout Admin or Owner. 🎉   Your permissions are like the proverbial keys to manage the kingdom. So now what? There are a ton of powerful features in Help Scout

• Customize Your Mailbox Settings

  Get in gear by exploring what's under the gear icon in your mailbox. Each Help Scout mailbox has its own distinct settings, which you can customize to your needs. In this article, we'll explore in par

• Managing Help Scout notifications

  In this article Enabling & disabling notifications Email notifications Browser notifications Mobile notifications Notification station HIPAA Compliance & Notificatio

• Docs SSL

  HTTPS is a modern encryption protocol that creates a secure connection between your browser and the sites you visit. Our goal is to provide HTTPS (SSL) connections by default for all Docs sites. 

• A scout's guide to switching help desks

  One does not simply wake up in the middle of the night and decide to switch help desks. It’s a process: one that takes careful deliberation at that. Preparing to switch help desks happens well before

• Mail forwarding and delivery issues

  In this article Auto-forwarding is not active yet Specific forwarding issues Email delivery issues Auto-forwarding is not active yet So what's this error all about?

• Manage voice messages

  Help Scout's Voicemail app works automatically, so there's no installation required. This article is about the voicemail integration, and how to manage voice messages in Help Scout. In this art

• A scout's guide to learn the ropes of Help Scout

  Just poking around? We want to make sure you test for success. Here’s an easy guide to make sure to see and try all the right things at exactly the right times.  1. Test with a friend It

• PieSync

  PieSync keeps your contacts in sync between your CRM, marketing apps, and support systems, 2-way and in real time.  The Help Scout and PieSync integration offers a two-way sync between Help Scout

• Set up a custom domain using a CNAME

  When you create a new Docs site, you'll be asked to fill in a subdomain, which is used to access your public-facing knowledge base. You can share this subdomain with your customers, or you can set up

• How the 15-day trial works

  Welcome aboard! When you first sign up with Help Scout, you're placed on the Plus plan for a 15-day no obligation trial. There are many awesome features to take advantage of during the trial, and it a

• Using DMARC to help with email delivery

  DMARC is an email authentication standard that's used to help protect a domain from fraudulent email. Along with DKIM and SPF records, DMARC helps prevent spam or "spoof" emails coming from your domai