Use an Outlook redirect rule

This article describes how to create a redirect rule in Outlook to move your email into Help Scout. Note that this is different than a forwarding rule in Outlook. The redirect rule insures that Help Scout is able to properly parse your email. 

If you know your Outlook Web Access login information, you may want to consider setting forwarding there instead of relying on Outlook rules. Take a look at Forward from Office 365 Outlook Web Access (OWA) for the detailed instructions there. 

Note: You should only use an Outlook redirect rule or OWA forwarding. Using both methods will result in duplicate emails in your Help Scout mailbox.

In this article

Finding your Help Scout forwarding address

1

Open up your mailbox in Help Scout, click on the gear icon in the lower left-hand corner, and select Connection Settings from the dropdown menu.

2
On the Connection Settings page, click on the Receiving Emails tab, and you'll notice a funky looking email address - this is your forwarding alias. Copy it to your clipboard and head over to Outlook Exchange.

Outlook 2013, 2016, or Outlook included with an Office 365 subscription

1

Click on Rules then Manage Rules & Alerts... from the Home ribbon. 

2

Click New Rule... on the Rules and Alerts window, then click Apply rule on messages I receive on the first Rules Wizard screen. Click Next > to advance the wizard. 

3

Click Next on the Rules Wizard without specifying any conditions. You may see a popup warning "This rule will be applied to every message you receive. Is this correct?" - click Yes to continue. 

4
Click the checkbox next to redirect it to people or a public group in the top box, then click on the blue linked people or public group in the bottom box. This will bring up your address book - In the To field, enter the Help Scout forwarding address you copied earlier, click OK to select that address. Click Finish on this screen to finish the rule, and that's it - you've set up a rule to redirect all of your email to your Help Scout forwarding address! 

5

That will do it - head back into Help Scout to see your emails in your mailbox! Next steps: Set up SPF and DKIM to allow Help Scout servers to send email on your behalf, or set up a Custom SMTP server to have your email sent from your own provider.

Outlook 2007 & 2010

1
For Outlook 2010, click the Rules button and then select Manage Rules & Alerts. For Outlook 2007, select Tools and then Rules and Alerts.
2
In the pop-up windows:
  • Click on the New Rule button
  • Select Apply rule on messages I receive
  • Click Next
In the next pop-up window:
  • Select the checkbox next to redirect it to people or public group
  • Click the blue linked text people or public group under Step 2 in the bottom window
  • In the To field, enter the Help Scout email address you copied earlier
  • Click Finish to create your rule.

3

That will do it - head back into Help Scout to see your emails in your mailbox! Next steps: Set up SPF and DKIM to allow Help Scout servers to send email on your behalf, or set up a Custom SMTP server to have your email sent from your own provider.

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