Reports: Docs
If you're using Docs, your customers are likely reading through your help articles before getting in touch. The Docs report helps you understand what your customers are searching for, what they're finding and not finding, as well as what percentage of customers are still sending an email after browsing.
Standard plans can report on the last 2 years of data. Plus and Pro plans can report on data for the lifetime of the account.
Users with the Reports: View reports permission can view the Docs report.
In this article
Report Overview
How many people are visiting our Docs site?
Take a look at the Visits count. If it's lower than expected, you might consider adding a link to your Docs site in your email signature, to an email blast, or just changing where the Docs link is located on your website. Implement Beacon to allow quick searches from every page and even tailor the suggested articles by page. If your goal is lead with self-service and drive customers to do a bit of digging before contacting support, your Docs site and Beacon should be visible and easily accessible.
Are customers using Beacon or the Docs site more?
Use Views to view data for specific Docs sites and Beacons. If Beacon is proving more useful overall, consider implementing it in more places or investing some developer resources to build it in to your app.
Are customers finding what they're searching for?
The Failed searches table shows you a list of common terms and search phrases your customers are using to search for articles. If you start to see a trend in failed searches, or high counts for certain terms, it might be time to write more articles, or simply re-word some of your article titles to make them more specific. It's also worth adding keywords to your articles to boost them in search results.
See How to Fix Failed Searches for some more help and ideas here!
Which articles are getting the most hits?
Keeping tabs on your most viewed articles is a good way to identify what your customers are reading. Should so many people be reading the same article, or would it be wiser to make that topic or feature more clear somehow within your product or on your website? On the flip side, you might look at this table and decide that these articles are doing their job, so there's some incentive to keep them fresh as your product or service evolves.
How are customers rating the articles?
Your customers have the option to rate an article with a smile or a frown if you enable Docs Article Ratings. You'll see a happy, neutral, or sad face in your Articles table on the Docs Report to give you a quick view of the overall rating.
Hover over the score to see a breakdown of those ratings. The happy face appears if ratings are 80% or more positive, a neutral face if the ratings are between 60-79% positive, and a sad face if the ratings are 59% positive or less. No face will be in that column if you've not received any ratings during the time frame specified in your report. Use that information to inform how you develop your Docs content!
You can click on the Ratings and Score headers to sort the table in ascending or descending order.
What sources are included in the Docs report?
The Docs report reflects all views and searches performed on your Docs site. Visits for Beacon are calculated when a visitor performs a search in the Answers section or opens an article. If your team is using the Docs search bar in the reply editor, those searches are not included.
Searches done via the API are also not included in the report. If you want to include viewing activity for articles served via the API, call the Update View endpoint. Views registered using that endpoint will be included in both the Top Articles and Top Categories tables.
Metric Definitions
Visits
A visit is counted for every unique session on your Docs site that takes place within a 24-hour period. Visits more than 24 hours apart would count as two visits. A visit for Beacon is counted each time a visitor performs a Docs search or opens an article, within a 24-hour period.
Articles viewed per visit
Average number of articles viewed per unique session on your Docs site and/or Beacon.
Conversations Created
New Conversations that were created from a Docs site or a Beacon.
Count
The number of times that term was searched for, as seen in the Popular and Failed Searches tables.